Choosing Your Wedding Photographer: A Step-by-Step Guide.

November 27, 2023

Your Guide to Picking the Best Wedding Photographer

Your wedding day is full of special moments that you’ll want to remember forever. Finding the right photographer to capture these moments is very important. They’re not just taking photos; they’re creating memories that will last a lifetime. So, how do you pick the best photographer for your big day? We’re going to look at all the important things to think about. This way, you can make sure all the smiles, laughs, and happy tears are captured just the way you want. Let’s get started on finding the perfect photographer to tell the story of your wedding day! Here is some aspects that I think you should keep in mind when choosing your wedding photographer.

Choosing a wedding photographer is a big deal – they’re capturing memories you’ll cherish forever! Here’s what to gather before making your decision.


Review their portfolio to see if their style aligns with your vision. Look for variety in their shots and attention to detail.

Experience and Specialization:

Ask about their experience, especially with weddings. Check if they specialize in a certain style, like candid, traditional, or artistic.

References and Reviews:

Request references from past clients. Read online reviews for insights into their work ethic and client satisfaction.


Ask about their editing process and how long it takes to receive your photos. Ensure their editing style matches your expectations.

Packages and Pricing:

Understand what’s included in their packages. How many hours of coverage? Are albums or digital files included? Ask about additional costs like travel fees or extra hours.

Backup Plan:

Inquire about their plan for unexpected situations (like equipment failure or personal emergencies). Ensure they have backup equipment and a network of photographer colleagues.

Contract and Policies:

Review their contract carefully. Look for details about deposit, cancellation policy, and delivery timelines. Clarify copyright and usage rights for the photos.

Your Guide to Picking the Best Wedding Photographer  Packages and pricing

Personality and Communication:

Make sure you feel comfortable with their personality and communication style. Remember, they’ll be interacting with you and your guests throughout the day.

Your Guide to Picking the Best Wedding Photographer

Engagement Session:

Find out if the engagement session is part of the package or not? If not consider booking an engagement session. It’s a great way to get comfortable with their style and approach before the big day.

Gathering this information will give you a well-rounded view of the photographer and help ensure you’re making the right choice for your special day! Here is some more details to consider when selecting your wedding photographer i our guide how to choose the perfect photographer.

Equipment and Technology:

Ask about the type of equipment they use. While you don’t need to understand all the technical details, knowing they use professional-grade equipment
can be reassuring. Check if they have lighting equipment for different settings, especially if you have parts of your wedding indoors or in low-light conditions.

Photographer’s Assistant or Second Shooter:

Find out if they work with an assistant or a second shooter.
This can be crucial for capturing different angles and moments simultaneously, especially for larger weddings.

Turnaround Time:

Clarify how long it takes to get your final edited photos. Each photographer has their own timeline, so it’s good to set expectations. Inquire if they provide any sneak peeks or a few highlighted images shortly after the wedding.

ideas to ask your wedding photographer when interviewing for your wedding

Album Options and Prints:

When choosing your wedding photographer discuss album design options and the process for selecting photos for the album. Ask about print options and if they offer any packages that include prints or wall art.

Flexibility and Adaptability:

Understand how flexible they are with changes in schedule or last-minute adjustments. Their ability to adapt to unforeseen circumstances is important for a smooth experience.

Personal Approach and Creativity:

Each photographer has a unique approach to capturing a wedding. Discuss how they plan to capture the essence of your day. Ask about their creative process and how they make each wedding album unique.

Location and Travel:

If your wedding is in a different location from where the photographer is based, discuss travel arrangements and additional costs. Ask if they have experience with venues similar to yours or if they plan to visit the venue beforehand to scout locations for shots. Gathering this comprehensive information will help ensure you find a wedding photographer who not only captures beautiful photos but also aligns perfectly with your expectations and wedding day needs.

Handling of Guests and Group Photos:

Inquire about their approach to organizing and managing group photos. You want someone who can efficiently handle large groups and direct guests for posed shots. It’s also important that they can blend in and capture candid moments without being intrusive.

Pre-Wedding Consultation and Planning:

Find out if they offer a pre-wedding meeting to discuss the schedule and specific shots you want. This planning can be vital for a smooth experience on your wedding day. Discuss any specific traditions or moments you want to be captured, ensuring they are aware and prepared.

Tips for Choosing Your Dream Wedding Photographer

Photography Style Adaptability:

If your wedding has unique elements or a specific theme, ask if they can adapt their photography style to match it. For example, if you’re having a vintage-themed wedding, ensure they can capture that aesthetic in their photos.

Selecting the Right Photographer for Your Big Day

Privacy and Sharing Policies:

While choosing your wedding photographer discuss their policy on sharing your wedding photos on social media or for their marketing. If you prefer more privacy, make sure they agree to your terms. Check if they require or offer a privacy agreement.

Environmental Adaptability:

Ask about their experience shooting in various environments and weather conditions, especially if you’re planning an outdoor wedding or a wedding in a unique location. This ensures they can handle whatever the day throws at them, whether it’s bright sunlight or a sudden rain shower.

Client Involvement in the Editing Process:

Some photographers allow clients to be involved in the selection or editing process. If this is important to you, discuss it beforehand. Understand their openness to feedback on the photos after the initial edit.

Experience with Similar Cultural Weddings:

If your wedding includes specific cultural rituals or customs, ensure they have experience or are willing to learn about these to capture them appropriately.

Finding a Wedding Photographer Who Gets You
Guide to Picking the Best Wedding Photographer

Insurance and Professional Affiliations:

Check if they have liability insurance, which is important for covering any accidents during the wedding. Professional affiliations or certifications can also be a testament to their commitment and professionalism in their field.

Red flags when choosing your wedding photographer:

When choosing a wedding photographer, it’s crucial to be aware of potential red flags that might indicate they are not the right fit for your special day. Here are some key warning signs to watch out for:

Lack of a Portfolio: If a photographer doesn’t have a portfolio or has a very limited selection of work to show, it’s a red flag. You need to see a range of their previous work to judge their style and quality.

No References or Reviews: Be wary of photographers who can’t provide references from past clients or don’t have any reviews. Feedback from other couples is crucial in assessing their reliability and quality of work.

Unwillingness to Sign a Contract: A professional photographer should always provide a contract. If they’re hesitant or refuse to sign a contract, it’s a significant red flag.

Vague or Incomplete Answers: If they’re not clear about their services, pricing, or are evasive when answering questions, this lack of transparency can be a concern.

Poor Communication: Consistent delays in responses or a lack of professionalism in communication can be indicative of their approach to their work and reliability.

Unrealistic Promises: Be cautious of photographers who promise too much, like guaranteeing specific weather conditions or perfect shots. No photographer can control every aspect of the day.

Overly Pushy Sales Tactics: If they’re more focused on selling you the most expensive package rather than understanding your needs, it’s not a good sign.

Lack of Backup Equipment or Plan: A professional should always have backup equipment and a plan for unexpected situations (like bad weather or technical issues).

No Experience with Your Venue Type or Style: If they have no experience with weddings similar to yours (in terms of size, style, or location), they may not be able to handle the unique challenges of your event.

Excessive Deposits or Hidden Fees: Be cautious if they ask for an unusually high deposit or have many hidden fees not mentioned upfront.

Inflexibility: If they’re not willing to accommodate your specific requests or needs, it can be a sign of how they will handle your wedding day.Negative Vibes: Trust your gut. If something feels off or you don’t feel comfortable with them, it’s worth considering other options.

By covering these aspects of choosing a wedding photographer, you’ll have a thorough understanding of what to expect and can feel confident in your choice of a wedding photographer. Remember, the right photographer will not only take great photos but also enhance the overall experience of your special day!

In this article, I’ve explored the essential steps to choosing the perfect wedding photographer for your special day. From understanding different photography styles to knowing what questions to ask and what to look for in a contract, we’ve covered all the bases to ensure you find a photographer who can beautifully capture the essence of your wedding. But, there’s always more to discuss and unique details specific to your day that you might be curious about.

Feel free to reach out and inquire with me!
I’m here to answer all your questions and help guide you
through this exciting part of your wedding planning journey.
Let’s make sure every precious moment of your day is captured perfectly!

Also check out our The Ultimate Guide to Choosing a Wedding Photographer in Chicago

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Est. 2013 | © 2020 Bozena Voytko Photography
Chicago + Suburbs + Illinois + Wisconsin

Est. 2013 | © 2023 Bozena Voytko Photography  |  Chicago + Suburbs + Illinois + Wisconsin

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